+61 3 8888 9500 ottawa2024@arinexgroup.com

ACCOMMODATION

Our Accommodation and Housing specialists have secured rooms at the main Conference hotel with flexible booking terms and conditions exclusively for attendees of the Conference.

Book early to secure your room and let our dedicated accommodation team look after you whilst taking advantage of the following:

  • Specially negotiated rates
  • Flexibility to change or cancel your booking at any time up to 45 working days prior to congress start date
  • Credit card details are all you need to secure your booking – no full pre-payment needed.  (Full pre-payment may be made if you prefer).

Pan Pacific Melbourne

2 Convention Centre Pl, South Wharf VIC 3006

5 Stars | 1 minute walk

 

Room type Room rate
City View King Room (Room Only) $379.00
Deluxe King Room (Room Only) $329.00
Deluxe Twin Room (Room Only) $329.00
Family Queen Room (Room Only) $329.00

Crowne Plaza

1/5 Spencer St, Melbourne VIC 3008

4 Stars | 5 minutes walk

Room type Room rate
Room only (Friday and Saturday) $410.00
Room only (Sunday – Wednesday) $260.00

Novotel Melbourne South Wharf

7 Convention Centre Pl, South Wharf VIC 3006

4 Stars | 3 minutes walk

Room Type Room rate
Standard Queen Room $275.00

 

Accommodation Conditions

How to Book

The Conference Managers will forward your contact details, reservation and deposit to the hotel of your choice.

Accommodation may be booked when you complete the online registration form on the registration page of this website. Alternatively, email your requirements to the Congress Managers who will be more than happy to assist.

Changes to bookings

Any required changes to your booking must be requested in writing to the Conference Managers by 30 working days prior to the Conference start date.

Late bookings

New bookings and changes to existing bookings requested within 30 working days prior to the Conference start date will be subject to hotel availability and rate increase.

Flexible terms and conditions apply to amendments or cancellations made up to 30 working days prior to the Conference. Cancellation charges will apply after this date.

Pan Pacific Melbourne: 

  • Credit card details must be provided at the time of booking to guarantee your reservation.
  • Bookings cancelled in their entirety 30 days prior and No Shows will be charged for all room nights cancelled (entire stay period will be charged)
  • Early departures or shortened stays are treated as cancelled room nights. Cancellation penalties will apply for each night cancelled
  • All cancellations and changes to your reservation must be made in writing to the Conference Managers at register.ottawa2024@arinex.com.au

Novotel South Wharf:

  • Credit card details must be provided at the time of booking to guarantee your reservation.
  • Full cancellation penalties apply for rooms cancelled 45 days prior to arrival date
  • In the event of a “No Show” on the contracted date of arrival, full cancellation penalties apply to all nights of the stay
  • All cancellations and changes to your reservation must be made in writing to the Conference Managers at register.ottawa2024@arinex.com.au
Crowne Plaza Melbourne:
  • Credit card details must be provided at the time of booking to guarantee your reservation.
  • Bookings cancelled in their entirety 30 days prior and No Shows will be charged for all room nights cancelled (entire stay period will be charged)
  • Early departures or shortened stays are treated as cancelled room nights. Cancellation penalties will apply for each night cancelled
  • All cancellations and changes to your reservation must be made in writing to the Conference Managers at register.ottawa2024@arinex.com.au

Reduction of stay

Should you need to reduce your stay within 45 working days of the start of the Conference, cancellation charges may be incurred at the hotel’s discretion.

Non-arrival / no show

In the event of a non-arrival, you will be charged a cancellation fee equal to the entire accommodation stay.

Rates

The negotiated rates are valid up to 30 working days prior to the conference start date. After this, accommodation is subject to availability and rates are subject to an increase.

Rates may increase at any time without notice due to changes in government charges, taxes or levies.

As per standard hotel policies and procedures delegates will be required to provide credit card details upon check-in.  This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights.

The hotel will place a hold on your credit card for an amount which covers all unpaid accommodation nights reserved plus a daily amount for incidental charges. Any money still held on your credit card by the hotel once you have settled your account and checked out will be released. If you will be settling your accommodation account and incidentals by cash you will still be asked to provide your credit card for guarantee at the time of check-in.

If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full when you check-in plus a cash deposit to cover incidentals that may be incurred during your stay. Should you not utilise any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check-out.

Late Arrivals / No Shows

Please indicate when you register, or notify the Conference Managers in writing, if you will arrive at your hotel after 1800 hours.  Failure to do so may result in your room being treated as a no-show and being released.

Check in / check out times

Check-in time for most hotels is 1500 hours and check-out time is 1000 hours.  Should you wish to guarantee your check-in before 1500 hours, you will need to pre-book and pay for the previous night.  If you wish to guarantee a late check-out you will need to book for the next night.

These additional nights can be booked at the time of making your reservation. Alternatively, if you have already made your accommodation booking, you can request the additional nights by advising the Conference Managers in writing.