ABSTRACT SUBMISSIONS

Abstract submissions are now closed.

The Local Organising Group thanks everyone that had submitted an abstract for consideration for the Ottawa 2024 Conference Program. 

Abstract Submission Key Dates

Conference Themes

Abstracts will be submitted under the following themes:

• Assessment across the continuum
• Assessment across clinical domains
• Consumer engagement and access in assessment
• Clinical Assessment Formats
• Organisational approaches to assessment
• Technology Enhanced Assessment
• Assessors and assessing
• Evaluation

Instructions for Preparing Your Abstract

• Abstracts must be submitted via the eOrganiser portal. Email submissions will not be accepted.
• Abstracts must be submitted in English.
• Abstracts must be typed into the box/es provided within the portal. It is not necessary to upload an abstract document.
• Please follow the word limit for the abstract. The limit is either 300 or 500 words (not including references) depending on your requested presentation format.
• It is the responsibility of the submitting author to ensure that the submission has been approved by all authors.
• The Local Organising Group will not be responsible for any errors published.

Submitting Your Abstract

Abstract submission is a two-step process. Please follow the instructions carefully to ensure your submission is uploaded into the eOrganiser portal correctly.

STEP 1: Create an author account
Firstly, you must create an account to upload an abstract. To begin, access the eOrganiser portal above. Click the “Create an Author Account” button and enter your contact details. These details are required to create the account. Once you have created an account within this portal you can proceed with your submissions.

STEP 2: Submitting your abstract
Once you have logged into the abstract submission portal, click the ‘Submit’ button to access the submission page. You will be required to provide the following details prior to submitting your abstract:

• Indicate your preferred presentation type.
• Enter your paper title in the ‘Paper Title’ box.
• Type your abstract into the box/es provided within the portal, adhering to the word limit.
• Add any additional emails to the email correspondence box (any email addresses entered here will be included in the correspondence emails that are sent to you).
• Enter the name and organisation of all co-presenters and co-authors.
• Ensure you indicate the presenting author(s) for the abstract and include a brief biography. The biography should be no more than 100 words.
• Select the most relevant sub-theme for your abstract.
• Answer the additional questions.

Conference abstract descriptions

Oral Presentations will allow for a 10-minute presentation, followed by 5 minutes for facilitated discussion with the audience. Oral Presentations are a great way of showcasing and discussing a completed piece of research. The presentation should be structured around the abstract outline as described in the guidance.

ePosters allow attendees to display their work throughout the conference using one slide on a screen. ePosters will be grouped under themes. Presenters will have 2 minutes to speak to their poster and then there will be 3 minutes for facilitated discussion with the audience. ePoster are a great way of showcasing and discussing a short piece of research or evaluation. The ePoster and presentation should be structured around the abstract outline as described in the guidance.

Conference symposia will allow a group of presenters 90 minutes (approximately 60 minutes to present and 30 minutes for discussion as a guide although this discussion may be integrated into the session). Symposia are ideal for collaborations and consortia of usually 4-6 presenters to present and discuss a body of work or hot topic of the day. The presentation should be structured around the abstract outline as described in the guidance.

Pre-conference workshops allow presenters 180 minutes to explore research themes and methodologies in healthcare professions assessment with a small pre-booked group. Sessions must be interactive and educational in nature. Clear take homes and practical outcomes for the participants are expected. The content should be structured around the abstract outline as described in the guidance.

Conference workshops allow presenters 90 minutes to explore research themes and methodologies in healthcare professions assessment with a smaller group of participants. Sessions must be interactive and educational in nature. Clear take homes and practical outcomes for the participants are expected. The content should be structured around the abstract outline as described in the guidance.

PREP (PhD & early career Researchers Explore your ideas Pavilion) This presentation format is for people who are early in their research career in health professional education*. The Pavilion will allow presenters 20 minutes to present their research. The content should be structured around the abstract outline as described in the guidance. 40 minutes will then be available for discussion. The research can be at any stage of development and the more informal format will facilitate an open conversation with an audience. Presenters will be encouraged to invite audience members if they are seeking specific feedback around a particular methodology or subject area. The organisers will also facilitate others in the same field to attend so that feedback and discussion is as rich and supportive as possible for future development of the research and presenter. If you are an early career/a PhD/EdD student please consider submitting to the PREP section.

*We define an early career researcher as a person who is a current PhD / EdD student or someone in the first five years of their health professional research career. 

General Policies and Requirements

• Previously published works are welcome although we do encourage the submission of new completed works. Copyright permission must be obtained by author(s) where previously published work is reproduced.
• The submitter must be an author of the abstract.
• Abstracts must be submitted eOrganiser by Thursday 29 June 2023 for pre-conference workshops and Thursday 10 August 2023 for all other formats.
• Abstracts will not be accepted via fax, email, mail or USB/CD.
• All required fields on the online abstract submission form must be completed.
• All presenting authors will be required to register and pay for the Conference by the author registration deadline of Tuesday 28 November 2023 to ensure that their abstract(s) are included in the final program.
• It is the responsibility of the submitting author to ensure that the abstract is submitted correctly.
• After an author has submitted their abstract, they must check their submission to ensure the document has been uploaded correctly.
• Authors can check their submission by clicking on the viewing option in the submission form.
• The Conference Managers will not be held responsible for abstract submissions not received via the website or for submission errors caused by internet services outages or other unforeseen events.

Notification of Acceptance

Notification of acceptance will be sent via email to the submitting author by mid August 2023 for pre-conference workshops and late October 2023 for all other formats. Acceptance or otherwise is at the discretion of the Scientific Review Group whose decision is final. All presenting authors must register and pay to attend the Conference.